Toggl, My Brand New Tool

Moonday Mania

a time stretching blog

I’m now treasurer of my local RWA chapter, Colorado Romance Writers. It’s a crazy thing to do with all the other things I want to do, but someone needs to do it and I’ve avoided board membership for five years now. I’ll put in my time and then be back to normal. Right?

Sure, if you believe that then we have lots of things to sell you!

So, the treasurers job turned out to be much bigger than I thought. I think, like everything, it’s been made much bigger than it has to be by the addition of email. With email, people think you should be able to work non-stop, all the time, for them. They email you and think you should respond. RIGHT AWAY! Because they know you are online and just waiting for them to call. And there is a lot to learn and set up. Accounting programs, Paypal, paying bills. And board duties. It’s not just keeping track of the money, I ended up helping with our retreat too.

timer and laptopI found myself spending way too much time on this and I felt overwhelmed. I need to be taking care of my family, my treasurer’s duties, my health. I need to be writing new words and editing old ones and getting covers ready. And I have a job too. Oh, yeah, I have to work.

The first part of January I estimated I spent 20 hours a week on getting the hang of all this new treasurer stuff. That’s crazy!

But did I really spend that much time doing that? And what else did I spend my time doing? How much time am I devoting to my writing? And will I continue to spend this much time on this job, or will it get better as I settle in and learn all the ins and outs.

I really had no idea. So I’ve adopted a new tool: Toggl.

Toggl is a time keeper. You put in all your projects and clients and it keeps track of your time for you. Now I can divide everything into clients, like CRW, Abracadabra Pubilishing, and ME! I can see where I spend my time and exactly what I was doing. Was I wasting time searching for new YouTube videos? Or was I working non-stop on my latest romance project?

Without knowing exactly where I was putting my time I didn’t know. But now I do! I’ll be able to see how my time is allocated. And once I do, then I can fix the issues. I can start saying no to projects that I just don’t have time for, and make sure I have time for those that really need me. Like getting Broken Mirror edits done. Or making sure I have a great cover.

I plan to keep track of my time for the next month, and then look at it and see where I need to tweak things. By the end of the year I should have a very good idea of whether or not I should continue to be treasurer. I’ll be able to see my exercise time, my personal time, and how much time I spend on social media, blogging, and exactly how much time it takes me to really write a book.

I hope to report back and let you know if this is effective. So far I love it! But then again, I love clear plastic boxes and organizing my books too. Not sure if either of those things is a good way to spend my time. But I’ll find out!

How do you keep track of your time? Do you know how much time each book took you to write? Or how much time you spend cooking healthy food? Is it important to you? Do you exaggerate how you spend your time, or do you underestimate how long everything really took?

Author Bio:

Jessica Aspen

Jessica Aspen has always wanted to be spirited away to a world inhabited by elves, were-wolves and sexy men who walk on the dark side of the knife. Luckily, she’s able to explore her fantasy side and delve into new worlds by writing paranormal romance. She loves indulging in dark chocolate, reading eclectic novels, and dreaming of ocean vacations, but instead spends most of her time, writing, walking the dog, and hiking in the Colorado Rockies. You can find out more information and read about Jessica’s paranormal romances at http://JessicaAspen.com

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Author web links:  

Website: http://jessicaaspen.com

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2 Comments

Filed under channeling success, Goal Setting, Moonday mania, writing organization

2 responses to “Toggl, My Brand New Tool

  1. Interesting, Jessica. Something I need to consider.

    • There are lots of cool time tracking apps, some are combined with to-do lists. Some of them cost a little bit of money. Jeff uses ToodleDo to keep track of tasks and I think it might have a time tracker too. Toggl was free (and I love free!). It does have a fancier model for a low cost that will do billing, but billing isn’t one of my needs. 🙂

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